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Elements and Performance Criteria

1. Source international suppliers
   • Identify goods to be purchased internationally
   • Research potential sources of supply from relevant information sources
   • Examine market structures for proposed purchases
   • Determine regulations governing international purchasing
   • Identify potential sources of supply from research
   • Seek assistance and clarification as required on which organisation procedures, policies and regulations govern the international purchasing of specified goods
   • Apply organisation procedures, policies and regulations governing the international purchasing of specified goods
2. Prepare invitations to offer for imported goods
   • Obtain and clarify specifications of requirements for international purchasing of specified goods from relevant personnel as required
   • Select purchasing strategy most appropriate to the proposed purchase
   • Develop and document invitations to offer
   • Ensure invitations to offer are checked for compliance with regulations, organisation policies and procedures and description of required goods
   • Develop, document and obtain approval for criteria for evaluating offers
   • Issue invitations to offer to prospective suppliers after gaining approval from relevant personnel
3. Prepare recommendations in response to offers
   • Receive offer documents from suppliers
   • Assess offer documents against documented criteria and requirements of purchasing strategies
   • Seek further information from suppliers, as required, to clarify offers
   • Evaluate offers against purchasing criteria
   • Select preferred offer and make recommendation for approval to relevant personnel
   • Obtain approval for recommended offers
4. Action successful offers
   • Draft contract with successful supplier
   • Access legal expertise to ensure legality of contract agreements
   • Issue contract in accordance with received approval
   • Inform unsuccessful offers of outcome of evaluation process
5. Arrange importation of goods
   • Assess risks in ownership and transport of goods from point of delivery to final destination
   • Arrange relevant insurance cover
   • Seek agents as required to arrange inspection, packing, transport, importation, customs clearance and delivery of goods into store
   • Satisfy statutory and regulatory requirements including fumigation and export/import controls
   • Ensure supply and logistics channels are managed, to achieve delivery of goods satisfactorily and within designated timelines
6. Arrange provision of foreign currency payments
   • Obtain advice on payment strategy to be followed
   • Receive arrangements made to initiate currency hedging, letter of credit or payment by direct cheque in accordance with advice
   • Authorise payments at appropriate times
7. Ensure all contractual obligations are satisfied
   • Ensure that actions are taken to rectify any non-compliance with contractual conditions and specifications